Guide to Gate Safety Documentation

Required Documentation

In addition to the following guidance for product standards, the machinery directive requires several key documents to be created in a technical file. Parts of this technical file can then be handed over with the finished gate product. In addition the final product must also be CE marked and display a label or stamp from its manufacturer. The required documents include the following:

  • Risk Assessment (This document is essential)
  • Declaration of conformity (Handed over with gate)*
  • Manufacturer's Indelibly marked CE plate (Applied to gate)*
  • Force testing results
  • Declarations of incorporation (conformity) from drive unit & safety device manufacturers
  • Guide for safe use of gate (operational instructions) (Handed over with gate)*
  • Details of the location of any emergency release devices
  • Installation / Maintenance log (Handed over with gate)*

Documentation Explained

In addition to fulfilling the requirements of the product standards each manufacturer or installer should also create a technical file for the finished gate. This technical file should contain the following described documents and be kept by the manufacturer or installer for a minimum period of 10 years.

Risk Assessment - Key Requirements

Declaration of Conformity - Key Requirements

  • Should contain company name and address details of issuer of certificate
  • Location of installed product and model & (optional) serial number
  • Compliance statement to machinery directive (MD2006/42/EC)
  • List of compliance to standards if used (i.e. BS-EN13241-1)
  • What is a declaration of conformity?

Manufacturer's CE Marked Stamp - Key Requirements

Installation / Maintenance Log Book - Key Requirements

  • Should contain company name and address details of location of installed product
  • Product model & (optional) serial number
  • Installation details including settings of control board or any relevant settings effecting operation of gate
  • Service log area for maintenance/repair of gate
  • Signature of responsible person
These standards are currently under review, a revised version is due to be released in 2016/2017